Procedures

1.      Send letter to the contractor requesting safety and environmental information

2.      Create a “contractor selection form” detailing the contractors name, details and date that letter was sent out requesting information.

3.      Make a note in the diary to chase up information if contractor fails to provide it a specified time (one month recommended)

4.      On return of safety information from the contractor the “contractor selection form” is to be completed.

5.      Based on the information provided by the contractor a decision is made to use, not use or request further information from the contractor.

6.      A final decision to use the contractor is required from a senior manager (Project Manager or Operations Director).

7.      File the contractors safety information along with the completed “contractor selection form”.

8.      Review contractor selection on an annual basis.